Procurement Officer
Location: Mainland / Surulere - Lagos
Employment Type: Full-time
Job Summary
- The Procurement Officer will manage end-to-end procurement for FM operations — sourcing and purchasing spare parts, consumables, PPE, tools, and subcontracted services, while maintaining supplier relationships, contracts, and compliance documentation.
- The role blends hands-on FM/site procurement (critical spares, subcontractor agreements, consumables) with general procurement discipline (competitive sourcing, cost control, contract administration), operating within defined expenditure approval tiers.
Responsibilities
- Source and purchase spare parts, consumables, PPE, tools, and equipment required for hard and soft FM service delivery.
- Issue Requests for Quotation (RFQs) to preferred and prospective suppliers/subcontractors; evaluate bids on a fair, competitive, and accountable basis.
- Negotiate pricing, terms, and service levels with suppliers and subcontractors; escalate contract terms beyond personal authority appropriately.
- Raise, track, and manage purchase orders through to delivery and invoice reconciliation.
- Administer subcontractor agreements and supplier contracts, ensuring timely execution, renewal, and compliance with agreed terms.
- Manage procurement within defined Minor/Medium/Major variable expenditure approval tiers, routing approvals correctly by value band.
- Maintain accurate stock and inventory records for critical spares and consumables; support minimum stock/reorder point management.
- Track supplier performance (lead time, quality, reliability) and maintain an approved vendor list.
- Ensure procurement of regulated items (e.g. chemicals) complies with relevant certification and regulatory requirements (e.g. NAFDAC-approved chemicals).
- Maintain organised procurement documentation: RFQs, POs, contracts, supplier records, and audit trails.
- Support budget tracking and cost control by monitoring procurement spend against forecast and flagging variances.
- Coordinate with the Facility Manager and service leads to align procurement timing with PPM schedules and operational needs.
Requirements and Qualifications
- HND / Bachelor's Degree in Procurement, Supply Chain Management, Business Administration, or a related discipline.
- 3–6 years' procurement experience, ideally including exposure to Facilities Management, engineering spares, or subcontractor/vendor management.
- Working knowledge of general procurement principles: competitive sourcing, tendering/RFQ processes, contract administration, and supplier evaluation.
- Familiarity with FM-specific procurement needs (spare parts, consumables, PPE, specialist subcontractors) is a strong advantage.
- Strong negotiation skills and commercial awareness, balancing cost, quality, and delivery reliability.
- Comfortable working with a CMMS/ERP or procurement system for purchase orders, stock tracking, and reporting (training provided if not previously used).
- Excellent organisational skills and attention to detail, with the ability to manage multiple concurrent purchases and contracts.
- Strong written and verbal communication skills for supplier negotiation and internal coordination.
- High standard of integrity and accountability, given the role's financial and compliance exposure.
Application Closing Date
17th September, 2026.
How to Apply
Interested and qualified candidates should:
Click here to apply online