Administrative Officer

Administrative Officer

Location: Ota, Ogun

Job Summary

• The Administrative Officer is responsible for supporting the day-to-day administrative operations of the manufacturing plant, ensuring efficient workforce coordination, attendance management, production staff monitoring, facility administration, and accurate record keeping.
• The role requires close collaboration with Production, Human Resources, Security, and other departments to maintain operational efficiency.
• The ideal candidate should have 3-4 years of administrative experience in a manufacturing environment.

Key Responsibilities

Workforce Administration:

• Monitor and maintain daily attendance records for production, contract, and casual employees.
• Verify clock-in/clock-out records using the attendance management system or biometric devices.
• Prepare and submit daily attendance and absenteeism reports.
• Monitor staff punctuality, overtime, shift schedules, and leave records.
• Liaise with supervisors to resolve attendance discrepancies.

Production Staff Monitoring:

• Track daily production staff strength and ensure adequate manpower is available for each shift.
• Prepare daily manpower deployment reports.
• Monitor staff movement within the factory and ensure compliance with shift schedules.
• Support supervisors in maintaining discipline and adherence to company policies.
• Assist with onboarding and orientation of new production employees.

Administrative Operations:

• Provide administrative support to the Production and Administration departments.
• Maintain accurate records of staff, visitors, contractors, and administrative activities.
• Prepare daily, weekly, and monthly operational reports.
• Manage filing systems and ensure proper documentation of administrative records.

Facility and Office Administration:

• Coordinate office and factory administrative activities.
• Ensure adequate availability of office and operational supplies.
• Monitor the cleanliness and maintenance of offices, production areas, and common facilities.
• Coordinate repairs and maintenance requests for office equipment and facilities.

Logistics and Coordination:

• Coordinate transportation schedules for employees where applicable.
• Support the planning and coordination of meetings, training sessions, and operational activities.
• Liaise with Security on employee access control and visitor management.

Compliance and Reporting;

• Ensure compliance with company policies regarding attendance and workplace conduct.
• Maintain confidentiality of employee records.
• Prepare management reports on attendance, absenteeism, overtime, and workforce statistics.
• Support internal audits relating to attendance and administrative processes.

General Administrative Support:

• Receive and respond to administrative enquiries.
• Assist HR with employee documentation and personnel records.
• Perform other administrative duties as assigned by management.

Qualifications

• Bachelor’s degree or HND in Business Administration, Public Administration, Management, Human Resources, or a related discipline.
• Membership of the Nigerian Institute of Management (NIM) or Chartered Institute of Personnel Management (CIPM) is an added advantage.

Experience:

• 3-4 years of experience in an administrative role within a manufacturing or industrial environment.
• Experience managing attendance systems, production workforce administration, and shift operations.
• Experience working with contract and casual workforce administration is an added advantage.

Technical Skills:

• Proficiency in Microsoft Office Suite, especially Excel (Pivot Tables, VLOOKUP/XLOOKUP, IF functions).
• Experience using biometric attendance systems and time management software.
• Knowledge of HRIS or ERP systems is an advantage.
• Strong report writing and data management skills.

Core Competencies:

• Excellent organizational and coordination skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to work under pressure in a fast-paced manufacturing environment.
• Problem-solving and decision-making skills.
• Time management and multitasking abilities.
• High level of integrity and confidentiality.
• Teamwork and collaboration.

Application Closing Date

28th August, 2026. 

How to Apply

Interested and qualified candidates should send their CV to: talentacquisition@sungroupe.com using the Job Title as the subject of the email.

Note: Only qualified candidates will be shortlisted for interview.