Admin Assistant
Location: Ilupeju, Lagos
Employment Type: Full-time
Job Summary
- The job incumbent provides day-to-day administrative support to ensure efficient operations of the office.
- This role is responsible for documentation, filing, asset tracking, and assisting with general office management to support business operations.
Job Responsibilities
Registration and Compliance:
- Assist with company legal and statutory documentation (CAC, certificates, licenses, etc.).
- Maintain proper records of vehicle documentation (insurance, roadworthiness, licenses).
- Prepare correspondence with regulatory bodies as directed.
Asset and Vendor Management:
- Maintain accurate records of office assets (vehicles, air-conditioners, generators, laptops, printers, etc.).
- Track maintenance schedules and escalate issues as needed.
- Update and maintain the vendor database.
- Support in monitoring vendor performance and maintaining service/maintenance contracts.
- Manage and monitor the outsourced janitors and security such as security,gardeners, carpenters,plumbers etc
Administrative Operations:
- Support office management, documentation, and communication.
- Assist with coordinating meetings, events, and logistics.
- Provide support in implementing organizational policies and procedures.
- Assist in maintaining facilities, vehicle documents, and office equipment.
- Liaise with external parties and vendors on administrative matters.
- Ensure up to date payment for electricity, water and waste management
Documentation and Filing:
- File and maintain contracts (vendors, legal, personnel, and employee records).
- Create and update office filing systems (both physical and digital).
- Track contract timelines and ensure Service Level Agreements (SLAs) are up to date.
- Draft and format administrative documents for management review.
Store Management:
- Maintain proper records of office supplies, stationeries, and consumables.
- Issue supplies to staff based on approved requests and maintain accountability.
- Conduct periodic stock counts and reconcile discrepancies.
- Track stock levels and ensure timely replenishment to avoid shortages.
- Keep an updated inventory register (manual or digital) for all items in store.
Procurement Management:
- Raise purchase requests for items required by the office.
- Support vendor selection and maintain updated vendor contact lists.
- Track deliveries to ensure items supplied match order specifications.
- Keep records of invoices, receipts, and purchase documentation for audit purposes.
- Source quotations from vendors and suppliers as directed.
- Prepare purchase orders and follow up on approvals.
Other responsibilities:
- As assigned by Line Manager.
Salary
N150,000 - N200,000 Monthly.
Application Closing Date
9th June, 2026.
How to Apply
Interested and qualified candidates should send their CV to: hr@kkleasing.com.ng using the job title as the subject of the email.