The role involves handling confidential staff records. All figures and information relating to staff remuneration must be kept strictly confidential.
The work environment must be restricted to authorized personnel within the unit due to the sensitive nature of the role, and all documents must be properly maintained for ease of reference.
The position requires an honest and trustworthy individual of impeccable character to manage such sensitive responsibilities.
Activities
Affiliation of new staff on Sopra HR for DEFIPRO contributions, including onboarding onto the system.
Calculation of payroll for contract and service staff.
Preparation of monthly allowances for Interns, Industrial Trainees (IT), and Young Graduates (YG).
Regular communication with Paris on DEFIPRO administration, including quarterly reporting.
Liaising with ex-staff and advising on access to final entitlements.
Preparation of monthly staff claims, including late hours, kilometer claims, relief duty allowance, professional and club subscriptions, long service awards, and TEHOS.
Quarterly preparation of the VCS report for submission to Paris, in collaboration with Network, General Trade, and Lubricant teams.
Computation of staff loans, preparation of loan letters, liaison with the Legal team for loan agreements, ensuring accurate deductions in Sopra HR, and monthly reconciliation with the Final Accounts Department.
Computation of terminal benefits for exiting or deceased staff, and collaboration with the Insurance Unit to ensure timely disbursement of benefits to beneficiaries.
Organization of quarterly meetings with five fund managers responsible for managing the staff gratuity fund.
Collation of data for the annual preparation of the Individual Social Report (ISR) for all staff.
Candidate Profile
Qualifications:
B.Sc. or HND in Accounting or a related discipline