Procurement Officer

Procurement Officer

Location: Abuja

Job type: Full-time

Job Summary

• The Procurement Officer is responsible for planning, coordinating, and executing all procurement activities to ensure the timely and cost-effective acquisition of goods, works, and services across Mshel Homes Limited's real estate operations and project sites.
• The role encompasses end-to-end procurement cycle management — from requisition and vendor sourcing through to purchase order issuance, delivery confirmation, and invoice processing.
• The ideal candidate is highly analytical, detail-oriented, and experienced in strategic sourcing, vendor management, and compliance with procurement best practices within a fast-paced real estate or construction environment.

Key Responsibilities

Procurement Planning & Sourcing:

• Procurement Planning: Develop and implement procurement plans aligned with project timelines, operational budgets, and business requirements.
• Strategic Sourcing: Identify, evaluate, and onboard qualified vendors, suppliers, and service providers capable of meeting the company's quality, cost, and delivery standards.
• Market Research: Conduct regular market surveys and benchmarking exercises to ensure competitive pricing and awareness of supply market trends.
• Demand Forecasting: Collaborate with project managers and department heads to anticipate procurement needs and avoid supply disruptions.

Purchase Order & Contract Management:

• Purchase Order Processing: Prepare, issue, and track purchase orders (POs) in accordance with approved requisitions and procurement policies.
• Contract Preparation: Draft, review, and manage procurement contracts, ensuring terms and conditions protect the company's interests and comply with applicable regulations.
• Contract Compliance: Monitor vendor adherence to contract terms, delivery schedules, quality standards, and pricing agreements.
• Change Management: Manage purchase order amendments and contract variations, obtaining necessary approvals and updating records accordingly.

Vendor & Supplier Management:

• Vendor Database: Maintain and regularly update a comprehensive database of pre-qualified and approved vendors and service providers.
• Vendor Evaluation: Conduct periodic vendor performance reviews based on quality, delivery timeliness, pricing, and responsiveness.
• Relationship Management: Foster strong, ethical, and mutually beneficial relationships with key suppliers to ensure reliable supply and favourable terms.
• Supplier Development: Identify and develop alternative sources of supply to mitigate single-source risks and build supply chain resilience.

Budget Management & Cost Control:

• Budget Adherence: Process all procurement activities within approved budgets and flag any variances or overruns to management in a timely manner.
• Cost Savings: Negotiate favourable pricing, payment terms, and bulk purchase agreements to achieve measurable cost savings without compromising quality.
• Value for Money: Evaluate bids and quotations on the basis of total cost of ownership, quality, and service levels — not price alone.
• Expenditure Tracking: Maintain up-to-date records of all procurement expenditures for budget reporting and audit purposes.

Documentation, Compliance & Record-Keeping:

• Procurement Documentation: Prepare and maintain all procurement-related documentation including RFQs, bid evaluations, LPOs, GRNs, delivery notes, and payment requests.
• Policy Compliance: Ensure all procurement activities comply with the company's procurement policy, internal controls, and applicable regulatory requirements.
• Audit Readiness: Maintain organised and retrievable procurement records to support internal and external audits at all times.
• Ethical Standards: Uphold the highest standards of transparency, fairness, and integrity throughout all procurement processes.

Stakeholder Coordination & Reporting:

• Cross-Functional Collaboration: Work closely with the finance, logistics, operations, and project management teams to align procurement activities with business objectives.
• Procurement Reporting: Prepare and submit weekly and monthly procurement status reports, including open orders, pending deliveries, cost savings achieved, and vendor performance summaries.
• Issue Escalation: Proactively identify and escalate supply chain risks, vendor disputes, and procurement bottlenecks to management with proposed resolutions.
• Process Improvement: Continuously review and recommend improvements to procurement workflows, tools, and systems to enhance efficiency and reduce cycle times.

Key Performance Indicators (KPIs)

• Procurement cycle time — from requisition to purchase order issuance.
• Cost savings achieved versus budget and market benchmarks.
• Vendor on-time delivery rate and order fulfilment accuracy.
• Percentage of procurement spend covered by signed contracts.
• Accuracy, completeness, and audit-readiness of procurement records.
• Vendor performance scores from periodic evaluations.
• Budget variance — procurement expenditure against approved budgets.

Qualifications and Experience

• Bachelor's Degree or HND in Procurement, Supply Chain Management, Business Administration, Economics, or a related field.
• Minimum of 3 years of hands-on experience in procurement, purchasing, or supply chain management.
• Prior experience in the real estate, construction, or property development sector is a significant advantage.
• Professional certification in procurement (e.g., CIPS, CPSM, CIPSMN) is an added advantage.
• Demonstrable experience managing vendor relationships and negotiating contracts.

Skills and Competencies:

• Negotiation: Strong commercial negotiation skills with the ability to secure competitive terms and drive cost efficiencies.
• Analytical Ability: Proficiency in analysing quotations, bids, and market data to make sound procurement decisions.
• Attention to Detail: Meticulous approach to documentation, contract review, and purchase order management.
• Communication: Excellent verbal and written communication skills for effective engagement with internal stakeholders and external vendors.
• IT Proficiency: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and working knowledge of ERP or procurement management systems.
• Time Management: Ability to prioritise competing procurement demands and manage multiple requisitions and purchase cycles simultaneously.
• Knowledge: Sound understanding of procurement regulations, contract law principles, and supply chain best practices in the Nigerian context.

Personal Attributes:

• High level of integrity, transparency, and ethical conduct in all dealings.
• Proactive, self-driven, and results-oriented with a strong sense of accountability.
• Collaborative team player who can build strong working relationships across all levels of the organisation.
• Adaptable and resilient in a dynamic, fast-paced project environment.
• Commercially savvy with a keen eye for value optimisation.

What We Offer

• Competitive salary (N180,000 - N200,000 monthly) and performance-based incentives.
• Opportunities for professional growth, training, and certification support.
• A collaborative and innovative work environment within a growing real estate company.
• The opportunity to shape and professionalise the procurement function and make a meaningful business impact.

Application Closing Date

Not Specified.

How to Apply

Interested and qualified candidates should:

Click here to apply online