Operations Executive (Administration)
Location: Marina, Lagos
Employment Type: Full-time
Job Purpose
- The Admin Executive is responsible for supporting and coordinating the organization’s administrative, operational, and client service functions.
- The role ensures smooth day-to-day operations through effective vendor management, accurate pricing and invoicing, inventory control, and timely execution of client orders and projects.
Key Responsibilities
Administrative & Operational Support:
- Coordinate daily administrative and operational activities
- Maintain proper documentation and filing systems (digital and physical)
- Support the development and maintenance of operational processes and SOPs
Client & Presentation Management:
- Respond to client briefs in a timely and professional manner
- Prepare PowerPoint presentations and proposal documents
- Support preparation and delivery of client samples and project materials
Procurement & Vendor Management:
- Source vendors and suppliers for promotional and gifting items
- Negotiate pricing and ensure cost efficiency
- Maintain strong vendor relationships to ensure quality and timely delivery
Pricing, Invoicing & Accounting Support:
- Analyze and compute product pricing for client orders
- Prepare and issue invoices accurately and on time
- Maintain financial records and support basic accounting activities
- Assist with expense tracking and reconciliation
Inventory & Logistics Management:
- Maintain accurate inventory records for products and packaging materials
- Monitor stock levels and provide timely reports
- Coordinate logistics and ensure timely delivery of orders and samples
Project & Order Fulfillment:
- Support execution of bulk gifting projects and campaigns
- Track orders from sourcing to final delivery
- Ensure adherence to timelines, quality standards, and client requirements
Requirements
- Bachelor’s Degree in Business Administration, Accounting, or related field
- 3–5 years relevant experience in administration, operations, procurement, or similar role
- Strong proficiency in Microsoft Excel and PowerPoint
- Good understanding of pricing, invoicing, and basic accounting principles
- Experience in vendor sourcing and management
- Strong organizational and multitasking skills
- Excellent communication and coordination abilities
- Ability to work in a fast-paced, deadline-driven environment.
Key Competencies:
- Administrative and operational coordination
- Vendor sourcing and negotiation
- Pricing and cost analysis
- Inventory and logistics management
- Accounting and financial record support
- Attention to detail and problem-solving.
What We Offer
- Salary: N200,000 - N250,000 monthly.
- HMO (Health Maintenance Organisation) coverage
- Pension contribution
- Opportunity to work with a fast-scaling premium procurement and brand solutions firm
- Exposure to high-value corporate clients and strategic sourcing networks
- Performance-driven environment with clear growth and earning potential
- High autonomy and ownership of business development outcomes.
Application Closing Date
13th May, 2026.
Method of Application
Interested and qualified candidates should send their updated Curriculum Vitae to: hr@giftimagination.com using the Job Title as the subject of the email.