Executive Assistant to CEO

Executive Assistant to CEO

Location: Lagos

Job Summary

• The Executive Assistant to the CEO will provide comprehensive administrative and operational support to the CEO, ensuring the smooth and efficient functioning of the CEO's office.
• This role requires a high degree of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.
• The Executive Assistant will act as a key point of contact for internal and external stakeholders, representing the CEO and the company professionally and courteously.

Key Responsibilities

Administrative Support:

• Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements (flights, accommodation, transportation, etc.).
• Prepare and manage correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails, phone calls, and mail, and respond on behalf of the CEO when appropriate.
• Organize and maintain the CEO's files, both physical and electronic.
• Handle confidential information with discretion and maintain confidentiality at all times.
• Manage expense reports and ensure timely submission and reimbursement.

Communication and Coordination:

• Act as a liaison between the CEO and internal and external stakeholders, including board members, executives, employees, clients, and vendors.
• Coordinate and prepare materials for meetings, including agendas, presentations, and minutes.
• Attend meetings, take minutes, and follow up on action items.
• Manage and coordinate special projects as assigned by the CEO.

Operational Support:

• Assist with event planning and coordination, including company meetings, conferences, and special events.
• Manage office supplies and equipment, ensuring the smooth operation of the CEO's office.
• Conduct research and gather information as needed.
• Assist with travel arrangements and expense reports.

Other Duties:

• Perform other duties as assigned by the CEO.

Qualifications

• Education: Bachelor's Degree preferred.
• Experience: 3 - 5 years of experience as an executive assistant or in a similar administrative role, supporting senior-level executives.

Skills:

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information.
• Strong interpersonal skills and the ability to work effectively with diverse individuals.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professional demeanor and appearance.

Personal Attributes:

• Highly organized and detail-oriented.
• Proactive and resourceful.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality.
• Professional and polished demeanor.

Application Closing Date

Not Specified.

How to Apply

Interested and qualified candidates should send their Resume and Application to: m.amaechi@sewacapital.com using the Job Title as the subject of the email.