Admin Officer
Location: Ekpoma, Edo
About the role
- The State Office Administrator ensures smooth and standardized administrative operations in the assigned state.
- This role is responsible for correspondence handling, facilities maintenance, inventory control, and workspace management, ensuring Moniepoint’s offices operate efficiently and safely.
- The ideal candidate is detail-oriented, proactive, and capable of driving consistent service quality across diverse functions.
Key Responsibilities
Administrative Coordination:
- Manage administrative processes including correspondence handling, filing systems, office documentation, and internal communications.
- Ensure timely dissemination and tracking of internal and external correspondence while maintaining compliance with organizational standards.
Facility Management:
- Oversee upkeep of the office infrastructure, including generators, meters, water dispensers, and cleaning services.
- Track utility consumption, implement scheduled maintenance, and resolve emerging facility issues while ensuring a safe and hygienic work environment.
Office Experience & Support Services:
- Maintain a functional and professional workspace by coordinating logistics for meetings, ensuring availability of supplies (e.g., CWAY water, stationery), and supervising daily operations.
- Collaborate with staff to meet facility-related needs and gather feedback for continuous improvement.
Inventory Oversight:
- Maintain accurate inventory records, monitor stock levels, and coordinate timely replenishment of consumables and equipment.
- Implement controls to minimize loss and optimize usage while ensuring effective vendor liaison and documentation.
Internal Control & Compliance:
- Implement administrative control systems, including checklists, inspection routines, and SOP compliance monitoring.
- Conduct periodic audits to identify gaps, ensure policy adherence, and support risk mitigation across administrative functions.
Performance Reporting:
- Generate weekly and monthly reports on correspondence trends, facility conditions, inventory status, and control implementation.
- Provide actionable insights to improve efficiency, cost management, and service delivery.
Qualifications
- Bachelor’s Degree in Business Administration, Public Administration, or related field.
- Minimum of 4 years’ experience in administrative, office, or facilities management roles.
- Proficiency in Microsoft Office Suite and documentation systems.
- Strong communication, organizational, and interpersonal skills.
- Familiarity with inventory systems and facilities maintenance planning.
- Ability to multitask and manage operations across diverse functions independently.
What we can offer you
- Culture -We put our people first and prioritize the well-being of every team member. We’ve built a company where all opinions carry weight and where all voices are heard. We value and respect each other and always look out for one another. Above all, we are human.
- Learning - We have a learning and development-focused environment with an emphasis on knowledge sharing, training, and regular internal technical talks.
- Compensation - You’ll receive an attractive salary, pension, health insurance, annual bonus, plus other benefits.
Application Closing Date
Not Specified.
Method of Application
Interested and qualified candidates should:
Click here to apply online
What to expect in the hiring process
- A preliminary phone call with the Recruiter
- An interview with the Hiring Manager
- An interview with a member of our Executive team