Admin Officer

Admin Officer

Location: Ikeja, Lagos

Employment Type: Full-time

Industry: Security Services

Job Summary

• We are seeking a highly organised, proactive, and detail-oriented Admin Officer to support the smooth running of our administrative and business support functions.
• The ideal candidate should have good written and verbal communication skills, be proficient in preparing quotations, proposals, reports, and business correspondence, and be comfortable managing emails and day-to-day administrative activities.

Key Responsibilities

Quotations & Proposals:

• Prepare professional quotations, proposals, invoices, and other commercial documents.
• Review client requirements and ensure quotations accurately reflect requested services.
• Coordinate with the Operations and Finance teams to obtain relevant pricing and service information.
• Maintain proper records of quotations and proposals submitted to clients.
• Follow up on submitted quotations and proposals where required.
• Assist in preparing tender and  business development documentation.

Email & Correspondence Management:

• Monitor and respond to official emails promptly and professionally.
• Draft business letters, memos, notices, reports, and other correspondence.
• Route enquiries and requests to the appropriate department for action.
• Maintain proper records of incoming and outgoing correspondence.
• Follow up on pending responses and ensure deadlines are met.

General Administration:

• Provide day-to-day administrative support to management and other departments.
• Maintain accurate and organised physical and electronic filing systems.
• Prepare reports, spreadsheets, presentations, and administrative documents.
• Schedule meetings and assist with meeting coordination.
• Maintain office supplies and monitor administrative inventory.
• Coordinate with vendors, service providers, clients, and other stakeholders.
• Assist with travel, logistics, documentation, and other administrative arrangements.
• Support the implementation of administrative policies and procedures.

Client & Stakeholder Support:

• Attend to client enquiries professionally and promptly.
• Assist with preparing client documentation and service-related correspondence.
• Maintain positive relationships with clients and external stakeholders.
• Escalate complaints or issues requiring management attention.

Records & Reporting:

• Maintain accurate administrative and client records.
• Prepare periodic administrative reports as required.
• Track pending tasks, requests, quotations, and correspondence.
• Ensure confidential company and client information is properly handled.

Requirements & Qualifications

• Bachelor's Degree or HND in Business Administration, Management, Secretarial Studies, or a related field.
• 1–3 years of relevant administrative experience.
• Proven experience preparing quotations, proposals, business letters, and reports.
• Good experience managing and responding to professional emails.
• Strong Microsoft Office skills, particularly Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong organisational and time-management skills.
• Previous experience in a security company will be an added advantage.

Preferred Candidate:

• The preferred candidate is a female professional with 1–3 years of administrative experience who is organised, articulate, computer-literate, commercially aware, and capable of handling multiple administrative responsibilities in a fast-paced environment.

Salary

N170,000 - N200,000 per month.

Application Closing Date

15th October, 2026.

How to Apply

Interested and qualified candidates should send their CV to: prowessoutsourcing@gmail.com using "Admin Officer"  as the subject of the mail.