Admin and Facility Officer
Location: Egbeda, Lagos
Employment Type: Full-time
Description
Our client is seeking an experienced and strategic Admin and Facility Officer to lead and optimize end-to-end business operations.
The Admin and Facility Officer will be responsible for overseeing the day-to-day administrative operations and facility management of the organization.
This role ensures a safe, efficient, and well-maintained working environment while providing administrative support to enhance productivity and compliance within the pharmaceutical setting.
Key Responsibilities
Administrative Management:
Manage day-to-day office administration and support services.
Coordinate procurement of office supplies, consumables, and services.
Maintain accurate records, files, and documentation in line with company and regulatory standards.
Support internal communication and coordination across departments.
Facilities Management:
Oversee maintenance of office buildings, warehouses, laboratories, utilities and other company facilities.
Liaise with vendors, service providers, and contractors for repairs and maintenance.
Monitor cleanliness, waste disposal, and pest control in line with pharmaceutical hygiene standards.
Health, Safety & Compliance:
Ensure facilities comply with pharmaceutical industry standards, health and safety regulations, and company policies.
Maintain records for audits, inspections, and compliance reviews.
Asset & Inventory Management:
Maintain an up-to-date asset register for office and facility equipment.
Track usage, maintenance schedules, and replacement needs.
Ensure proper handling and storage of administrative assets.
Vendor & Cost Management:
Monitor vendor performance and service-level compliance.
Support cost control initiatives and budget tracking for administrative expenses.
Support to Management:
Prepare reports on facility status, incidents, and maintenance activities.
Support company events, meetings, and inspections.
Key Performance Indicators (KPIs)
Administrative Efficiency:
Timely availability of office supplies.
Accuracy and completeness of administrative records.
Turnaround time for administrative requests.
Facilities & Maintenance:
Percentage of maintenance issues resolved within SLA timelines.
Facility downtime incidents (target: minimal or zero).
Preventive maintenance schedule adherence.
Health, Safety & Compliance:
Number of safety or compliance violations.
Audit and inspection outcomes.
Timely closure of corrective action items.
Vendor & Cost Management:
Vendor performance ratings.
Adherence to administrative and facilities budget.
Cost savings achieved through negotiation or efficiency initiatives.
Asset Management:
Accuracy of asset register.
Reduction in asset loss or damage.
Timely asset maintenance and replacement.
Qualifications & Experience
Minimum of a Bachelor’s degree or HND in Business Administration, Facilities Management, or a related field.
2–4 years relevant experience in administration or facility management.
Prior experience in the pharmaceutical or regulated industry is an advantage
Skills & Competencies:
Strong organizational and multitasking skills.
Good knowledge of facility management practices.
Attention to detail and problem-solving ability.
Excellent communication and interpersonal skills.
Ability to work independently and collaboratively.
Basic knowledge of health and safety regulations.
Proficiency in Microsoft Office tools.
What We Offer
Competitive salary - N150,000 monthly
Stable and structured work environment.
Opportunity to work within a reputable pharmaceutical organization.
Career growth and professional development opportunities.
Application Closing Date
30th March, 2026.
How to Apply
Interested and qualified candidates should send their resume and cover letter to: recruit@elizabethmaddeux.com using "Admin and Facility Officer @ Egbeda" as the subject of the email.
Note: Only qualified candidates will be contacted.