Administrative Assistant
Location: Port Harcourt, Rivers
Employment Type: Full-time
Job Description
- The Administrative Assistant is responsible for providing comprehensive clerical, operational, and secretarial support to ensure the smooth, efficient day-to-day functioning of the administrative department and head office.
- The incumbent manages office correspondence, maintains filing systems, handles visitor protocols, and assists with general logistical coordination across various internal business units.
Responsibilities
Reception Management:
- Greet and direct visitors, clients, and official guests with professional courtesy and high standards of corporate etiquette.
- Manage incoming and outgoing telephone calls, taking accurate messages and routing inquiries to the appropriate personnel or departments.
- Receive, sort, log, and distribute incoming and outgoing official mails, couriers, and correspondence.
Document Management & Record Keeping:
- Maintain organized physical and digital filing systems for administrative documents, memos, letters, and policy guidelines.
- Assist in drafting, typing, and formatting routine administrative correspondence, internal memos, and reports.
- Photocopy, scan, bind, and archive official documents securely while maintaining strict data confidentiality.
Office Supplies & Inventory Coordination:
- Monitor office supplies, stationery, pantry items, and equipment stock levels, raising requisitions for replenishment as needed.
- Coordinate the routine maintenance and servicing of office equipment (printers, photocopiers, scanners, and air conditioners) with vendors or the IT/Maintenance team.
Meeting & Travel Logistics Support:
- Assist in booking meeting rooms, preparing boardrooms, and organizing refreshments for internal meetings and visitor sessions.
- Support the admin team in coordinating travel arrangements, hotel bookings, and logistical support for staff movements when required.
General Administrative Support:
- Perform any other administrative duties or special projects as assigned by the Admin Manager or Executive Management.
Requirements
- Minimum 3 years of proven experience in an administrative support or front-office role within a structured corporate environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office automation tools.
- Excellent verbal and written communication skills.
- High attention to detail, strong organizational skills, and the ability to multitask effectively under pressure.
- The position is open only forfemale candidates.
- Successful candidate must be resident in Port Harcourt, Rivers State.
Application Closing Date
2nd October, 2026.
How to Apply
Interested and qualified candidates should send their CV to: hr@okisokariari.com using the job title as the subject of the email.