Senior Finance and Admin Associate

Senior Finance and Admin Associate

Location: Abuja (FCT)

Employment Type: Full-time

Reports to: Executive Director 

About the Role

• PLSI is seeking an experienced, highly organized, and detail-oriented professional to join its management team as Senior Finance and Admin Associate.
• The successful candidate will support the organization’s financial management, administrative systems, compliance, procurement, human resources administration, and general operational functions.
• The position requires a professional with strong financial discipline, excellent administrative judgment, and the ability to work effectively in a nonprofit environment.

Key Responsibilities

Financial Management and Accounting

• Support the preparation and maintenance of accurate financial records and accounting documentation.
• Process and review payment requests, invoices, receipts, retirement documents, and other financial transactions.
• Support the preparation of monthly, quarterly and annual financial reports.
• Monitor expenditure against approved budgets and flag significant variances.
• Maintain proper documentation and filing of financial records.
• Support cash-flow management and routine financial reconciliations.
• Assist with preparation of project and donor financial reports.
• Ensure compliance with applicable financial policies, procedures and donor requirements.
• Support preparation for internal and external audits and respond to audit information requests.

Budget and Grant Financial Management:

• Support program teams in preparing project budgets and budget revisions.
• Monitor project expenditure against approved budgets.
• Provide financial information required for proposal development and project reporting.
• Maintain accurate records of donor/project expenditure.
• Assist in ensuring that project expenditures are eligible, properly authorized and adequately documented.

Administration and Operations:

• Coordinate routine administrative operations of the organization.
• Maintain effective physical and electronic filing systems.
• Support office procurement, inventory and asset management.
• Obtain quotations and support procurement processes in accordance with organizational procedures.
• Maintain vendor and supplier records.
• Coordinate office logistics, travel arrangements, meetings and organizational events as required.
• Support maintenance of organizational records, contracts, agreements and statutory documentation.

Human Resources Administration:

• Support routine HR administration, including staff records, attendance, leave, onboarding and exit processes.
• Maintain confidential personnel files and employment documentation.
• Support payroll preparation and related administrative processes.
• Assist in recruitment and staff documentation when required.
• Ensure that administrative HR processes are implemented consistently with organizational policies.

Compliance and Risk Management:

• Support compliance with PLSI’s financial, administrative, and procurement policies.
• Identify administrative and financial risks and bring them promptly to management’s attention.
• Maintain appropriate controls to safeguard organizational resources.
• Support compliance with donor requirements and applicable regulatory obligations.

Management Support:

• Provide timely financial and administrative information to management to support decision-making.
• Prepare administrative and financial correspondence, reports and briefing materials.
• Support organizational planning and implementation of management decisions.
• Undertake other responsibilities assigned by management that are consistent with the position.

Required Qualifications and Experience

• A Bachelor’s degree in Accounting, Finance, Business Administration, Management, Economics or a related discipline.
• Professional accounting qualification or relevant professional certification will be an advantage.
• Minimum of 5 years’ relevant professional experience, preferably within an NGO, nonprofit, development organization or similar environment.
• Demonstrable experience in financial management, budgeting, accounting and administration.
• Experience with donor-funded projects and financial reporting will be an advantage.
• Strong knowledge of accounting and financial management principles.
• Excellent proficiency in Microsoft Excel and other Microsoft Office applications.
• Experience with accounting software is desirable.

Key Competencies

The successful candidate should demonstrate:

• High level of integrity, accountability, and financial discipline.
• Strong analytical and numerical skills.
• Excellent attention to detail.
• Strong organizational and time-management abilities.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Strong problem-solving and decision-making skills.
• Ability to maintain confidentiality.
• Ability to work independently and collaboratively.
• Proactive approach to identifying and resolving administrative and financial issues.

Application Closing Date

20th September, 2026.

How to Apply

Interested and qualified candidates should send their CV to: hr@plsinitiative.org using the job title as the subject of the email.

Note: 

• This is a research-intensive assignment requiring commitment, accuracy, objectivity and the ability to meet strict deadlines. Applicants should be available for the duration of the initial October–November 2026 assignment.
• Only candidates who meet the stated qualifications and requirements should apply. Unqualified candidates are strongly advised not to apply.
• Staff orientation takes place on Wednesday 30th September and Thursday 1st October 2026.