Administrative Manager

Administrative Manager 

Location: Abuja (FCT)

Employment Type: Full-time

Report To: Managing Partner

Responsibilities

The ideal candidate will (but not limited to):

• Manage and coordinate the day-to-day administrative and operational activities of the law firm to ensure smooth and efficient operations.
• Provide overall supervision and management of administrative and support staff, including allocation of duties, monitoring performance, attendance, conduct, and productivity.
• Coordinate the firm's internal administrative processes and ensure that tasks, requests, and operational activities are completed within agreed timelines.
• Develop, implement, and maintain effective administrative systems, procedures, and workflows to improve the efficiency of the firm.
• Monitor compliance with the firm's administrative policies, procedures, professional standards, and approved operating practices.
• Manage office correspondence, including emails, letters, notices, reports, and other official communications.
• Oversee the maintenance, organization, security, and accessibility of physical and electronic records, files, legal and administrative documents, and databases.
• Coordinate meetings, appointments, court-related administrative activities, conferences, events, and other engagements involving the firm.
• Oversee the reception and professional handling of clients, visitors, external stakeholders, and service providers.
• Ensure that clients and external stakeholders receive timely, professional, and courteous administrative service.
• Coordinate internal communication and ensure that relevant information is communicated accurately and promptly to the appropriate personnel.
• Supervise the preparation, formatting, scanning, filing, reproduction, distribution, and proper handling of firm documents.
• Monitor office supplies, equipment, facilities, and other administrative resources and ensure timely procurement, maintenance, and replenishment.
• Manage relationships with vendors, service providers, couriers, landlords, contractors, and other external parties providing administrative or operational services to the firm.
• Coordinate travel arrangements, accommodation, transportation, and other logistics for lawyers, management, and staff as required.
• Monitor the firm's administrative expenditure and support effective utilization of approved operational resources.
• Identify administrative and operational challenges and recommend and implement practical solutions to improve efficiency and service delivery.
• Monitor administrative deadlines, pending tasks, and operational commitments and ensure timely follow-up and completion.
• Coordinate office events, meetings, training sessions, and other firm activities.
• Ensure that the office environment is properly maintained, organized, secure, professional, and conducive to effective work.
• Support the Managing Partner and Partners with administrative information, operational reports, schedules, and other management requirements.
• Prepare regular administrative and operational reports for management, highlighting activities, challenges, outstanding matters, and areas requiring management attention.
• Maintain strict confidentiality and ensure the proper handling, storage, and protection of sensitive client, legal, staff, and firm information.
• Ensure appropriate handover and continuity of administrative responsibilities to minimize disruption to the firm's operations.
• Promote accountability, professionalism, teamwork, and high service standards among administrative and support staff.
• Support the implementation of management decisions relating to the firm's administrative and operational activities.

Requirement

• A Bachelor’s Degree in Business Administration, Management, Public Administration, Office Administration, or a related field.
• At least 5 years of relevant administrative or office management experience, preferably within a law firm, professional services firm, or corporate environment.
• Previous experience managing office operations, administrative processes, records, scheduling, and professional correspondence.
• Previous experience supervising administrative or support staff.
• Experience supporting senior professionals, executives, Partners, or management.
• Experience handling confidential documents and sensitive information.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Familiarity with digital filing, document management, and office management systems.
• Previous experience working in a law firm is an added advantage.
• Knowledge of legal or professional office procedures is an added advantage.

Required Competencies:

• Strong office management, administrative, organizational, and coordination skills.
• Strong leadership and people-management abilities, with the ability to supervise, motivate, and coordinate staff effectively.
• Excellent written and verbal communication skills.
• Strong records, document management, and administrative systems skills.
• Ability to manage people, processes, resources, competing priorities, and multiple responsibilities effectively.
• Strong attention to detail, accuracy, and quality.
• Sound judgment, discretion, integrity, and the ability to maintain confidentiality.
• Ability to establish and maintain effective administrative systems and procedures.
• Ability to identify operational challenges and implement practical, solution-oriented approaches.
• Strong client-service orientation and professional interpersonal skills.
• Ability to work independently while maintaining effective collaboration with the Managing Partner, Partners, lawyers, and other staff.
• Ability to work under pressure, meet deadlines, and remain calm and composed in demanding situations.
• Proactive, resourceful, adaptable, and willing to learn and implement new systems and procedures.
• Strong sense of accountability, ownership, and responsibility.
• Professional, confident, courteous, and trustworthy in dealing with clients, colleagues, and external stakeholders.
• Strong time-management and multitasking abilities.
• Ability to maintain high professional and ethical standards.

Salary

N350,000 monthly.

Application Closing Date

21st September, 2026.

How to Apply

Interested and qualified candidates should send their CV to: jobs@eclathrconsulting.com.ng using the job title as the subject of the mail.

Note: Only shortlisted candidates will be contacted.