Facility Supervisor / Admin
Location: Ikeja, Lagos
Employment Type: Full-time
Job Summary
As Facility Supervisor and Admin, you will be responsible for managing the day-to-day operations, maintenance, and safety of the various businesses/facilities while performing administrative tasks to support the organizational efficiency.
Responsibilities
Administrative Management:
Maintain and organize administrative records, such as contracts, invoices
Develop and implement administrative policies and procedures to improve efficiency and compliance
Supervise and lead staff (Facility Executives, office assistant, security & maintenance team to ensure high performance and adherence to safety protocol
Provide high-level administrative support to clients, staff, and executives, including scheduling meetings and preparing reports.
Manage office supplies inventory, placing orders, and ensuring cost-effectiveness.
Prepare reports, presentations, and documentation for key stakeholders, both Internal and external clients.
Monitor and manage administrative budgets and expenses.
Ensure compliance with organizational polices and procedures.
Regular interaction with clients on facility needs and ways for improvement.
Fleet Management:
Track and manage fleet-related expenses, including fuel, maintenance, repairs, licensing, and insurance, while staying within budget.
Analyse fleet performance metrics (e.g, fuel efficiency, downtime) and recommend improvements to optimize operations
Proper documentation- Keep track of vehicle record and maintenance history
Coordinate and supervise regular maintenance, inspections, and repairs of fleet vehicles to ensure operational readiness and safety
Monitor compliance with local, state, and federal transportation regulations
Daily inspection of the cleanliness of the vehicles, both inward and outward.
Facility Management & Maintenance:
Develop and implement preventive maintenance schedules to minimize downtime and ensure operational efficiency, to extend equipment lifespan
Monitor and manage facility budgets, including costs for repairs, utilities, and supplies
Conduct regular facility inspections to identify maintenance needs and ensure compliance with environmental regulations and other regulatory matters.
Oversee the overall office environment, ensuring it is clean, safe, and well-organized,
Respond promptly to facility-related emergencies and coordinate effective resolution.
Managed relationships with key vendors and service providers (Cleaning, security, HVAC, plumbing, electrical, etc.)
Coordinate and oversee all maintenance, repairs, and renovations.
Maintain an accurate record of maintenance activities, inspections, and inventory of facility supplies and equipment.
Supervise and coordinate maintenance and repair activities for building systems, including HVAC, Plumbing, electrical, and structural components.
Act as the primary liaison with landlords, clients by communicating their service charges when due monthly.
Health, Safety & Compliance:
Serve as the primary point of contact for all health, safety, and environmental matters
Promote a strong culture of safety among clients, employees, and vendors
Develop and implement emergency preparedness and business continuity plans (e.g, evacuation, procedures, disaster recovery)
Ensure compliance with health and safety regulations, conduct regular safety drills, and maintain first-aid supplies
Coordinate all the regulatory matters for the operational efficiency to avoid fines, sanctions (e.g, utility bills,
Ensure the quarterly fumigation processes are carried out as due
Vendor & Contract Management:
Monitor vendor performance to ensure service level agreements (SLAs) are met and work is completed to a high standard and within budget
Handle procurement of office supplies, equipment, and services, ensuring cost-effectiveness and inventory control
Manage and coordinate with external vendors, contractors, and service providers for repairs, maintenance, and facility upgrades.
Ensure Vendors go through the prequalification assessment before any services are deployed to them.
Qualifications / Requirements
Bachelor’s Degree in a related field
A minimum of 5 years of relevant experience
Excellent organizational and multitasking skills
Proactive problem-saving and decision-making T
Time management and prioritization
Commitment to safety and regulatory compliance
Effective communication and vendor negotiation abilities
Strong knowledge of building systems and maintenance processes
Strong communication and interpersonal skills
Budget management and vendor negotiation skills
Customer service orientation for internal and external stakeholders
Analytical skills for performance monitoring and cost control
Budget management and cost optimization skills
Demonstrating a high level of patience, calmness, and positivity in the workspace
Excellent work ethic with schedule flexibility determined by the business needs
Ability to be decisive and proactively respond to unforeseen difficulties
Intermediate level with the use of Microsoft Office tools.
Other Benefits
N350,000 - N450,000 per month
13th month, HMO etc.
Application Closing Date
23th February, 2026.
How to Apply
Interested and qualified candidates should send their CV to: careers.optihuman@gmail.com using the job title as the subject of the mail.
Note: Only qualified candidate will be contacted.